Accelerates Building Rehabilitation Process for Owners and Increase the efficiency of Tender Collection Process
Our client, one of statutory bodies in Hong Kong, faced a considerable challenge due to the high volume of building maintenance service tenders received each day. The tendering process is essential as it invites a diverse array of suppliers and contractors to submit proposals, fostering an environment of quality and innovation. This approach ensures that the department can secure the most cost-effective and efficient solutions for their requirements, all within a framework of fairness and standardized evaluation.
Challenges
The traditional tender management system required extensive physical space to accommodate the tenders, and the existing physical tender boxes became inadequate to handle the increasing number of tender submissions. This situation necessitated a reevaluation of their tender collection and storage practices to address the escalating volume efficiently.
Solutions
In response to the client’s specific requirements and challenges, Million Tech has meticulously crafted a centralized tender collection system. This system is equipped with a user-friendly kiosk that facilitates the submission of tenders by enabling the scanning of documents and issuing of receipts. To streamline the classification and organization of tenders for various projects, the system includes an automated transportation belt. Furthermore, to ensure the integrity of the tender process, mobile handheld devices are provided to the internal staff. These devices are used for a secondary verification step and for recording tender codes, which is a critical measure to eliminate any possibility of confusion or loss of tenders during the filing process.
Values created
The implementation of the centralized tender collection system increase the encapsulating efficiency, accuracy, and security. It has streamlined the tender management process, ensuring rapid and error-free handling of submissions. Moreover, the cost savings from decreased administrative overheads, coupled with the transparency and accountability of the process, have bolstered stakeholder trust. This innovative approach has positioned the department as a leader in technological adoption, fostering a culture of continuous improvement and setting a new standard for procurement processes.
Public Reference for this case:
市建局開發中央標書收集系統處理 10個月內處理1.3萬標書
